Onboarding New Talent With Digital HRMS: Implementing The Remote Onboarding Best Practices

One of the most significant implications of the Covid-19 has been the fact that the employees across the globe are forced to stay indoors and away from the office premises. Yes, remote work is a challenge for Enterprises today in more ways than one. With people from all departments working remotely, it can be a real challenge to recruit new hires and bring them on board.

Consider this:

An effective system of onboarding can boost employee retention by 82%.

This implies that onboarding is indeed a very significant process that can save a company thousands of dollars in employee turnover.

However, another study shows that less than 15% of employees believe their onboarding experience has been a good one.

This shows that there is a huge gap when it comes to the implementation of a systematic onboarding process that makes the new hires feel happy and motivated. In other words, organisations across the globe need to wake up to the need for working upon their current onboarding strategy.

This was the scenario before the world was hit by the pandemic and it is very likely that the current situation has had a negative impact on the effectiveness of the employee onboarding process. However, all is not lost, say experts. With the help of the right tools and technology, it is possible for organisations to implement some of the employee onboarding best practices successfully.


A new-age HR software is a good solution to the challenges of remote onboarding and Digital HRMS is an example. Digital HRMS is an integrated modular software that is GDPR compliant and is available on the Cloud. It is also available on the mobile app for Android and IOS users. The ease of accessibility makes it the right platform for remote employee management activities of the HR department, and employee onboarding is one of them. Here we shall look into3 best practices for remote employee onboarding that the organisations can implement using Digital HRMS.

1] Introduction to the Team Members and Clarity on the Job Responsibilities

When a new hire joins the company, it's a common practice for the HR to introduce him or her to the team. Under regular circumstances, this is done by walking up to the cubicles of the team members and striking up a conversation. However, this is not an option in the current scenario, but it still remains an essential step in the onboarding process.


How Digital HRMS Helps:

Digital HRMS makes it easy for the new hire to find the basic information about the members of his/her team simply by logging into the platform. Basic details like email ID, contact number and a photograph are available, or other details as defined by the company policy. This ensures that the new hires have some idea about the team members before they are ready to join the office after the remote work period is over.

Also, Digital HRMS allows the HR to upload documents for the employees' reference. This makes it easy to share job descriptions and other important details about the job profile. Also, the HR helpdesk tab provides contact information of the HR team members that the employee can access for queries.

2] Hassle Free Onboarding Experience through Digitisation of Paperwork

Experts have observed that new hires have almost 50 activities to be completed within the first few days of joining a new company.

That's too much, isn't it? Hence, it is recommended that organisations focus on paperless onboarding and in the current scenario, this has become a necessity.


How Digital HRMS Helps:

Digital HRMS helps organisations automate the entire process of filling forms for onboarding, through a completely paperless system. Also, there is the provision for digital signatures, which means employees can sign on the documents virtually. As for filling in the details, the employees just need to login to the platform and enter the details as directed by the HR department. Controlled access to data on the platform ensures the personal information of the employees is safe and secure.

3] Making the New Hire Familiar with the Company Policies & Protocols Early in the Onboarding Process

The quicker the new hire learns about the company policies and protocols and understands them, the easier it is for them to feel familiar, and give the best towards their responsibilities.


How Digital HRMS Helps:

With Digital HRMS, the HR department can upload policy documents and company protocols in various document formats for the employee to view and download. This way, the new hires can take the time to make themselves familiar with the protocols followed in the organisation.

Also, the induction session for remote onboarding employees can be conducted online through the training module of Digital HRMS. What's more, the HR can also conduct post assessment survey or tests to get an idea about the understanding level of the participants in the induction.

That was about the three key ways in which Digital HRMS can help enterprises implement the best practices of employee onboarding for remote employee in the current scenario. Want to explore more on how Digital HRMS can help you manage employee onboarding?

Visit our website www.digitalhrms.com or drop us an email on sales@digitalhrms.com and our team will get in touch with you.

Now, get Full access to Digital HRMS Free for 90 Days. Available for Limited Period only.Discover the Digital HRMS Mobile App for Android and iOS users. 
Write a comment
Cancel Reply